Last Time For Starting Statistics

Using the file delivered via CD by Clerk Michael Kohlstedt in response to a FOIA request for a digital file that matched the paper version being used inside Village Hall, this is going to be the last time I start from scratch when it comes to knowing that I can produce a better digital document within a matter of moments:

File Properties (via Microsoft)

921                Pages
11,110          Paragraphs
37,949         Lines
364,210      Words
1,894,262   Characters (without spaces)
2,255,753  Characters (with spaces)
1,397,464  Bytes

In less than 14 minutes, I was able to reduce the file to the following statistics:

531                Pages (390 page difference, 110 pages from a full ream)
11,769          Paragraphs (not entirely sure yet why this went up 659)
30,389         Lines (7,560 increase expected, will likely lose portion during formatting)
364,210      Words (stayed same, as expected)
1,894,262   Characters (without spaces) (stayed same, as expected)
2,252,116  Characters (with spaces) (3,367 spaces lost most likely associated with line loss)
3,124,736  Bytes (not a clue why the file size jumped other than it being uncompressed perhaps)

I accomplished this by modifying the following:

Clear all formatting reduced page count to 751 (select all, click “Clear All Formatting”)
Selecting Times New Roman Font first and setting font at 11pt, reduced page count to 705 (select all, click “Times New Roman” and select “11 pt.”)
White filler graphics found while trying to manually adjust gaps.  Confirms not file used to print paper version.
Removed duplicate paragraph entries and reduced page count to 653 (using the Replace feature, search for [^p^p] and replace with [^p])
Realized formatting was interfering with full search and replace access, copy/pasted content to Notepad, dropped it in a new file and redid the steps above.

Question:  Why can’t the public access a digital copy of the municipal code with a lower page count and/or a page count that matches exactly the count of paper pages being used at Village Hall?  It’s not available through the Sterling Codifiers website (their white space inflation is worse there) and the Village cannot deliver a copy that matches their paper copy (not a page break anywhere that matches the paper copy in the file I was given).

Note to Self:  Margins and font size matters, especially when there is always a Cost Per Page, and sometimes a Price Per Page that includes actual Cost Per Page…plus other stuff.  As contracted publisher, they better care about keeping the costs contained for everyone when they make their layout and design choices and the Village better care about the time of their constituents being spent on referencing the book, now and forever more.

Bonus improvement after time period over
Changed the margins from Top/Bottom=1″ and Left/Right=1.25″ to a margin of .7″ all around with the following results:

499                Pages (one page under a ream for full content unformatted)
11,769          Paragraphs (stayed same)
26,751         Lines (7,560 increase expected, will likely lose portion during formatting)
364,210      Words (stayed same, as expected)
1,894,262   Characters (without spaces) (stayed same, as expected)
2,252,116   Characters (with spaces) (3,367 spaces lost most likely associated with line loss)
2,960,384  Bytes (not a clue why the file size jumped other than it being uncompressed perhaps)

Advertisements

Leave a Reply

Please log in using one of these methods to post your comment:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s