Video | April 6, 2016 | Village | Board | Special

Meeting Agenda* | Meeting Minutes | Video

 

* Content enhanced with known details, such as full identity of the Trustees and section headers to enhance search thoroughness as well as summary results of votes.

Content enhancers

The name in parenthesis represents the portion of the meeting in which the content was brought up.

Tony Mano (Kreis) working on Intergovernmental agreement for 147th Street LTA
Illinois Department of Transportation (IDOT) (Kreis) participants in 147th Street project
Center for Neighborhood Technology (CNT) (Kreis) participants in 147th Street project
Active Transportation Alliance (ATA) (Kreis) participants in 147th Street project
James “Jim” Malecky (Kreis) permission given for Phase I on property in between Mr. Sub and John Amico on 147th
Land bank (Kreis) possibly purchase homes for demolition
Sheriff Dart’s office (Kreis) will help with demolition and asbestos testing
Public Access Station (Ivan) discussed steps to put video of the meetings on Comcast, AT&T and WOW; $28,000 cost to connect to the Government Access Station
Franchise Agreement (Ivan) consideration for additional negotiations to cover some percentage of costs
Public, Educational and Governmental (PEG) fees (Ivan) used to receive them, unconfirmed if the Village still receives them
Digitize documents (Ivan) discussion about returning to the objective of having documents digitized
CBDG Grant (Ivan) Joe Sparrey and Jeff Koza are working on securing grant for 10 new street segments for 2017 at approximately $400,000
Water bill refunds (Ivan) 18 accounts were found to need a refund; determined an audit of water billing has not been performed before; efforts currently underway to clean up water billing database (i.e. write-offs, collections, etc.)
McGladrey & Pullen (Ivan) does not perform an audit of the water billing
Air One Equipment (L’Heureux) provider of water hoses for fire trucks
Patrick Seamsen (Moskal) appointed new Community Service Officer (CSO)
Revise

Interesting To Note

It was acknowledge the water billing system has not been audited at any point anyone can recall and McGladrey and Pullen does not include an audit of the billing system as part of their annual audit.  While 18 refunds were announced as being discovered at this point, it is possible there are more refunds due to water customers, as well as other significant unknowns at this time that might reflect problems for the customers.  Mayor Rybak explained that a project is underway to achieve a variety of objectives, including issuing refunds when necessary, aging accounts off the books, etc.

The Village had an outdated Emergency Management Agency volunteer application and Trustee L’Heureux asked for approval of the redesign at the next meeting so the Board can begin recruiting volunteers.  Questions are still outstanding as to the status of Daniel Rybak.

Trustee Kreis reported the owner of the former Merlin’s property had already gone ahead and paid for a Phase I test pursuant to instructions given by Clerk Kohlstedt to the owner when the test was supposed to be a part of the redevelopment agreement and paid for out of the USEPA grant monies still available to Midlothian.  It was determined that if a Phase II test was needed, grant money would be used to cover the expense.

According to Trustee Killelea, the Village Treasurers Report typically was created after the Village received the Annual Audit from McGladrey and Pullen.  Treasurer Britton believes she can have the 2016-2017 budget by the middle of May.

Trustee Killelea mentioned troubles finding enough staff to allow for Village Hall to remain open on Saturday’s.  It was first explained that Front Office staff were supposed to each have one Saturday a month, but it was eventually explained that a variety of staff members were excluded from doing the task for one reason or another.

Meeting Notice, Agenda, Attendance and Vote Results

The Corporate Authorities of the Village of Midlothian, Illinois will hold a board meeting to consider the items listed in the agenda below on April 6, 2016 at 7:00 p.m. at the Village of Midlothian Village Hall located at 14801 S. Pulaski Road.

Call To Order

Roll Call (Trustee Jerry Gillis and Trustee Allen Moskal absent)

Pledge Of Allegiance

Public Comments

Trustee Karen Kreis (present)
CMAP 147th Street LTA
US EPA Grant  – Malecky owned property
Demolition Recommendation from Building Department 14516 Homan and 14944 Kildare
Rain Ready Steering Committee Meeting April 7, 2016 at 10:00 a.m. (Village Hall)
Complete Streets Implementation Steering Committee Meeting April 7, 2016 at 12:30 p.m. (Village Hall)

Trustee Carl Ivan (present)
Purchase of new high ranger (this year’s budget) (unanimous approval)
Landscaping contract
Bus shelter contract
Resident’s proposal for an Ordinance to provide a stenographer to record Village meeting minutes
Office filing system
Phone service status report – rescheduled
Technology Committee meeting April 14, 2016 at 7:00 p.m.
Computer service status reporting

Trustee Jerome “Jerry” Gillis (absent – Mayor Sharon Rybak spoke)
Flood Mitigation shared cost program
Proclamation request letter
Proclamation for Floodlothian April 18, 2016

Trustee Gary L’Heureux (present)
Purchase of new fire hose (unanimous approval)
Firefighter/Paramedic Badger to Fire Investigator classes
EMA application
Permit for fireworks for Country Club on July 3, 2016

Trustee Donald “Don” Killelea (present)
Finance
Safety Committee concerns
CivicPlus
Newsletter
HR consultant
Non-union health insurance co-pay
Saturday office scheduling

Trustee Allen Moskal (absent – Trustee Gary L’Heureux spoke)
Hiring of new CSO for the Police Department (unanimous approval)

Legal Business – Attorney William “Bill” Gleason (absent)

President’s Business – Mayor Sharon Rybak
Minutes from February 17, 2016 and February 24, 2016
Approval of special use ordinance for the Merlin with completion of Phase I (unanimous approval)

Clerk’s Business – Michael Kohlstedt (present) (nothing to report)

Executive Session (at beginning of meeting; potential litigation)

Adjournment

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